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Book and Document Freeze Drying and Restoration

AMRestore knows preventing ongoing and further damage to valuable business papers, books and various film types is one of the most daunting tasks faced by city and business managers, libraries, universities and organizations after a disastrous event.

Book & Document Freeze Drying & RestorationAMRestore has the latest large capacity document freeze drying technology to perform any sized paper reclamation project as well as portable solutions for sensitive on-site projects all based locally. We will assist with the transition from the time the emergency occurs to recovering the damaged media, storage and organized return and destruction if necessary.

At AMRestore, we have the capability to freeze-dry, clean and/or duplicate and reconstruct files as necessary. The process for wet documents begins during pick-up because they must be inventoried out the way that they need to be put back; that takes specific systems and protocols to be in place as well as the use of our cataloging and inventory software for seamless care-custody-control protocols. Additionally, all document technicians are HIPPA and confidentiality trained.

Once documents are at the AMRestore facility, they are deep frozen, now allowing time can be taken to decide on the level of care that needs to be taken, each instance can be different. There are several questions that need to be asked to determine the level of care needed, are the documents working documents that need to be handled daily or are they record storage to comply with certain regulations?

Book & Document Freeze Drying & RestorationDealing with documents demands a specialized company trained in non-disclosure and confidentiality, in addition to HIPPA regulations. AMRestore has you covered with our specially trained and certified staff.

Fire suppression efforts, floods, rain, sprinkler pipe breaks, fire and soot damage along with other disaster related events can leave books, paper records, microfilm, x-rays and microfiche soaked with water. While you might think otherwise, the vast majority of items can be recovered if you respond quickly and with care using AMRestore’s proven methodology and barcode tracking software.

Examples of projects AMRestore has successfully recovered through freeze-drying restoration and other specialty services, please ask us for specific references on these projects:
  • Library Books Recovery (Public Library System after pipe burst)
  • Business Records Recovery (HVAC contractor after pipe burst)
  • Court Records Recovery (Multiple jurisdictions of document and records storage after hurricane)
  • GSA Administration (Fire and water damage to books and files)
  • Drawings and As-Built Recovery (HVAC contractor after pipe burst)
  • Legal Records Recovery (Ambient humidity rose in storage room causing mold to grow)
  • Manuscript Recovery (Author had fire damage and roof collapse)
  • Medical Records Recovery (Cleaning and duplication to electronic file for a DR after a fire)
Following is a brief explanation of perils you may encounter; call AMRestore to help you navigate your paper reclamation project:
  • Without refrigeration, paper goods and documents can often develop mold in 48 hours because the paper is a good host for mold. Call AMRestore 24/7 for quick response after a disaster event to ensure the highest rate of successful document recovery.

  • Book & Document Freeze Drying & RestorationNatural fiber paper based mediums are used everywhere to record, transfer or print various information or data including photographic paper and information records. The organic composition of the paper and pulp cause quick deterioration if not stabilized soon after exposure.

  • The basic strategy is to keep photographic media from drying is to separate it and refrigerate it. Freezing paper documents will prevent further damage thereby minimizing ink bleeding and stabilize the degradation of the paper cellulosic fibers.

  • Also affected are the recording materials including various inks and dyes can become unstable and bleed onto the paper and into various other colors rendering documents unusable. The quicker the action, the less ink bleeding.

Document RecoveryPaper documents can include many original legal, religions and transactional documents (including birth and death certificates, marriage licenses, burial books, ledgers, and census/ court records which are all used to establish historical facts, residency, and immigration data). These valuable documents can never be replaced and will most likely be maintained for generations to come, therefore, restoring them is critical.

Other archival documents establish financial records, tracking payments, debts and release of debts. Churches, schools, and governmental institutions that are responsible for records need to take measures to protect and maintain these articles.

Businesses have certain legal and moral obligations to protect documents in their care including IRS, SEC and other legal reporting obligations. Titles, liens, and contracts all dictate who owes what, how much and when it is owed.

Medical and dental records are to be kept for extended periods of time to ensure the documentation is present when needed.

Call AMRestore at 800-498-8800 to quickly recover these items in our specially designed document freeze dry chamber and document lab!

To familiarize you with the AMRestore document restoration action plan, the following are the: Critical Mitigation Steps for Recovery of Paper Based Goods and Media;

  • Inventory with our contents restoration and document cataloging software and record the assessed conditions of affected items. Determine wet versus secondary damage as the wettest items need first priority to stop additional damage from the peril.

  • Separated photographic media (microfilm, microfiche and x-ray film) will be the first priority as these items are processed separately during the document restoration process. Please notify us where these items are located.

  • If documents are covered with silt (as a result of flooding), ideally if conditions allow, they will be rinsed and cleaned on site before freezing (if possible). Remember that once frozen, documents become blocks of ice so the preparation and initial separation are key.

  • Puckering, swelling, ink smearing and blocking occurs as long as paper is wet so the best course of action is to immediately process or freeze the documents for recovery. Once frozen, the damage ceases and the loss is in stasis until restoration can be accomplished.

  • The freezing process is accomplished with the utilization of freezer which will stabilize the documents until they can be introduced into the freeze drying chamber. Historical paper and archival works may require a paper conservator to reclaim the object based on value and complexity of older substrates. We will work with you separately in these items if there are bulk document processing with your claim.

  • Microfilm restoration involves machine reprocessing of wet microfilm and manual processing of fiche and other photographic film. Film may also be frozen for indefinite storage without further damage. For restoration, it must then be thawed and wet processed with special chemicals and processes. Please point out where microfilm and fiche is if applicable.

  • Freeze drying paper documents that are frozen (in a specially designed and engineered freeze dry chamber with sufficient vacuum) will minimize the expansion of the papers and books. Although some materials such as leather books or certain bound objects require special care prior to drying but most paper is best served in the freeze dryer using the sublimation process such as the state-of-the-art AMRestore vacuum freeze dryer.

  • Special treatments may be required including but not limited to mechanical and chemical treatments that reverse damages; such as pressing and steaming or irradiation, photo catalytic oxidation and other biocide or chemical treatments. These methods may be used to flatten or separate items or even to kill mold, bacteria or neutralize carbon black/acid soot from fire damages so re-production can occur and items can be safely handled. We will work with you on what if any of these processes are needed.

  • Digital Scanning is an option once the documents have been dried and treated. Additional paper copies can also be made if warranted.

  • Files can also be recreated by making replacement labels, stickers, jackets, clips and other components from the damaged originals to reconstruct a file. Regardless of the type of document (medical, dental, legal, court, school, church, governmental records and all other types of records) can be re-produced to a high level and provide for business continuity and resumption. File components are typically LKQ- provided as Like, Kind and Quality products.

  • We will have an industrial hygienist perform final clearance testing to ensure safety prior to returning any goods if protocol requests these additional services.

  • Return goods to original file cabinets and book shelves per original inventory and locations. This is easily done using our inventory software procedures.

Document Drying & RecoveryOther steps may be necessary to the proper recovery of these goods. Preplanning and a quick response is key to paper and media being saved.

Call AMRestore to coordinate disaster preparedness in advance and we will review the process in detail. Our goal is to assist in all aspects of the recovery process using knowledge and technology to safeguard your documents.

One item or a thousand, no matter how large or small, we restore and ship it all! If we can’t get it…SHIP IT!

Call AMRestore at 800-498-8800 to quickly recover these items in our specially designed document freeze dry chamber and document lab!

You are welcome to come and see this technology in action, call us at 800-498-8800!